Adjointe aux Ressources Humaines/Administrative HR Assistant
Type of role: permanent
Salary: 42K-50K
Must be bilingual/doit κtre bilingue
Located: Town of Mount-Royal
Description:
Offers administrative support to HR Director and Manager
Responsible for meeting with new employees on a weekly basis to ensure completion of hiring related paperwork and ensures follow up with employees to ensure remittal of documents.
Prepares all change notices issued in the department following changes in work conditions, salary, positions, etc.
Coordinates preparation of hourly employee and quality control employee salary adjustments by extracting list of salary revisions due from HR system and prepare appropriate change notices.
Arranges to meet employees who change status to Regular to provide necessary documents for their change in status and ensure remittal of these documents.
Prepare letters to employees following change notices and ensure remittal to supervisors.
Acts as a key resource person for employees
Called upon to respond to various questions from employees and managers regarding vacation, work conditions, disability, group insurance, RRSPs, etc.
Provide and collect disability forms from concerned employees. Ensure transmittal to HR Rymt for timely processing
Responsible for the preparation of bi-annual Global Operations divisional meetings with a team of Administrative Assistants. Handle all logistics, presentation and communications.
Ensures processing of salary revisions for employees returning from sick leave, maternity leave, disability, etc.
Prepares various lists and reports on a regular or ad-hoc basis
Manages HR Directors agenda and e-mail
Coordinates Senior HR Directors agenda and schedules meetings with various internal/external clients upon request
Organizes interviews between HR department and candidates.
Prepares all hiring related paperwork (offer letter, etc.).
Schedules medical exams and reference checks for candidates.
Follows up on divisional employee development plans (EPDR)
Ensures preparation of new employee packages
Ensures job posting bulletin board is up to date
Prepares and ensures distribution of birthday cards for all employees of Esplanade site
Ensures signature and payment of various invoices for the department
Translates various documents from French to English
Performs other various tasks upon request
Qualifications:
Education :
DEC in Technique bureautique / Secrιtariat
Certificate in Human Resources (asset)
EXPERIENCE
Minimum 3 years experience in similar position in an HR department
Above-average knowledge of software programs of Microsoft Office
Good knowledge of Microsoft Outlook
Experience with HRIS software (asset)
Excellent interpersonal relations
Ability to prioritize and handle various projects simultaneously
Ability to deal with pressure
Bilingual (French/English)
- Location: Montreal
- Compensation: Salary: 42K-50K
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- Please, no phone calls about this job!
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