For more information please contact Miriam Groom at 514 288 3222 x 329
or m.groom@groomassocies.com
Job Title: Administrative Assistant HR
Posting Status: Permanent, full time
Work Shift: Day
Location: ESPLANADE Site, 8550 De L'Esplanade, Montreal
Description:
The HR Administrative Assistant plays a key role in supporting the HR team of the Esplanade worksite. Offers administrative support to the HR Managers and HR Director. Acts as a key contact for employees and managers of the Global Operations Division.
Offers administrative support to HR Director and Managers
Responsible for meeting with new employees on a weekly basis to ensure completion of hiring related paperwork and ensures follow up with employees to ensure remittal of documents.
Arranges to meet employees who change status to Regular to provide necessary documents for their change in status and ensure remittal of these documents.
Acts as a key resource person for employees
Called upon to respond to various questions from employees and managers regarding vacation, work conditions, disability, group insurance, RRSPs, etc.
Responsible for the preparation of bi-annual Global Operations divisional meetings with a team of Administrative Assistants. Handle all logistics, presentation and communications.
Ensures processing of salary revisions for employees returning from sick leave, maternity leave, disability, etc.
Prepares various lists and reports on a regular or ad-hoc basis
Manage and Coordinates Senior HR Directors agenda and schedules meetings with various internal/external clients upon request
Organizes interviews between HR department and candidates. Prepares all hiring related paperwork (offer letter, etc.).
Schedules medical exams and reference checks for candidates.
Ensures preparation of new employee packages
Ensures job posting bulletin board is up to date
Ensures signature and payment of various invoices for the department
Translates various documents from French to English
Performs other various tasks upon request
Requirements:
DEC in Technique bureautique / Secrétariat
Certificate in Human Resources (asset)
Minimum 5 years experience in similar position in an HR department
Above-average knowledge of software programs of Microsoft Office
Good knowledge of Microsoft Outlook
Experience with HRIS software (asset)
Excellent interpersonal relations
Ability to prioritize and handle various projects simultaneously
Ability to deal with pressure
Bilingual (French/English)
- Location: Montreal (near cremazie metro)
- Compensation: 48-50k
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.